welcome to Evolution Cloud accounting training videos hi I may've your artificial intelligence video educator in today's video we

will show you how to create various types of transactions in Hub duck to be

published in 0 in our previous video publishing documents 20 we showed you how documents are published from hugged

up 20 this video will further explore this feature The Hub duck Education team will show you how to

publish different transaction types 20 we will then explore the management of more complex transactions including multi-line transactions and transactions

where GST is not 10% of the full value of the transaction let's get started what's the first

step in creating a coded transaction in 0 is to review the documents extracted data in Hub doc click

on the document you wish to publish and open the it databar ensure that the supplier name date total

amount tax amount and currency are correct if any changes need to be made Now's

the Time to do you can also enter any missing Fields like invoice number or due date marking

a document as paid will display a paid Banner in the top right corner of

the document this is an internal organizational feature designed to help you identify documents that are paid versus unpaid this

feature does not impact the actual paid status of the transaction nor does it transfer to zero or other Downstream

Integrations protip some accountants and bookkeepers like to use this Banner signify which documents they published

a zero kind of like a digital posted step then scroll down to the 0 integration in the

destination section the second step is to configure the document to publish 20 by clicking the configure button there are

five different transaction types that you can publish 20 purchase spend money expense claim invoice AR and credit a document

published as a purchase is visible in zero is a bill you can set purchase transactions as draft

or authorized publish documents that you have paid for straightaway as spend money this document type is similar

to a purchase but will be posted to 0 as an of transaction for spend money transactions you must

select the payment account used in the transaction publish employee expense documents 20 as expense claim transactions prior to

publishing Hub doc lets you select the user link to this expense from your list of zero account

users if you track your sales and accounts receivable transactions Hub doc gives you the ability to code and

publish documents as invoice AR to appear as zero sales invoices Hub doc allows you to add a

supplier credit that is not linked to a sales invoice by publishing a transaction as a credit note

you can allocate the credit note to an invoice later abduch retrieves your contact list when connected

to 0 select or begin typing the name of the zero contact the supplier is not in your zero contact

list click new contact this will create a new contact in zero and make it available in

this list abduct also retrieves your chart of accounts from zero account codes must be added in zero

before Hub dogs able to pull them in after you finish coding the document the third step is

to click publish now that we know the basics let's start code we recommend working out of your review

tab as mentioned these documents have had their data extracted and are ready to be coded and

published 20 all of the extracted data is correct so we're ready to move on

click configure to code the document seeing that this is an unpaid bill that doesn't

require further approval this document represents an authorized purchase transaction select the contact single line item and

account code choose any applicable tracking classes and enter a description if need be the save configuration setting selected

by default will save these settings to this supplier so the next time Hub dog fetches a Telstra Bill

these exact configurations will be saved and you can publish to zero and one click to take the

automation one step further select auto sync when auto sync is enabled new Telstra documents will

automatically sync to 0 with these save configurations click publish we've just created a purchase transaction and 0 with

the source document attached let's open our client 0 account and see how this transaction appears in 0 click on

the business Tab and then select bills to pay since we publish this as an authorized purchase the

transaction will appear in the awaiting payment tab as you can see the bill is coded exactly how

we configured in Hub doc clicking in the attachment symbol will show you a copy

of the source document that was fetched by hotdog automatically audit proofing your clients books

when the bill is paid you will see the Hub doc transaction automatically matched to the zero Bank

feed in the bank account dashboard reconcile by clicking ok let's go through another workflow example

this is a multi line item invoice uploaded by our client via email all of the data

was extracted correctly and we're ready to configure the document seeing that these items were

paid for at the time of purchase this document represents a spend money transaction select the appropriate contact and bank

account document has multiple line items that will be allocated to different account codes so we'll choose the

multiple line item button enter each line item and select the appropriate account codes as you enter

your line items summary information will appear on the right side of the window if you

have taxes enabled be sure to adjust the tax inclusive exclusive drop down as needed when you have the window

open you will be able to scroll but not modify the fields in the edit data bar on the

right to make any changes you must cancel or click the save and close button first

make note the window is draggable so you can move it as needed to see the relevant areas

of your document now we're ready to hit publish again let's reconcile the transaction and zero go to bank

accounts and click the account you selected and hub dog navigate to the accounts transactions

Tab and click on the document notice that the transaction appears exactly how we coded it and hub

dog with multiple line items allocated to different account codes again you can click the attachment symbol

to view a copy of the source document click on the reconcile tab to view our

transaction matched to the corresponding transaction on your clients Bank feed and click okay to reconcile

if your invoice or receipt has more than one tax rate applied for example a grocery bill where

some food items are taxed and others are not subjects extracted amount calculator will automatically calculate

the split for you here's how to use it in this Telstra Bill the tax amount of $13 64 is

not a straight ten percent GST applied to the total the transaction has a GST I'm GST free component

to calculate the split open the edit data bar in the amount section select extracted amount from the

tax rate field enter the actual tax paid amount then select the appropriate tax code for your taxable portion of

the transaction and the corresponding code for the on tax portion these portions should be pre-populated

based on your default settings in the destinations tab select the account to apply the taxed and

untaxed amount and click generate line items if you have account level settings saved the count will

be pre-populated then Hub docs automatic calculator will calculate the tax work for you and you can also edit the

line items in this window click save and close and now you can publish your transaction 20 thank you

for watching if you are watching this video from our YouTube Channel please don't forget to hit like And subscribe

for more training videos this is a view artificial intelligence video educator yeah we go

yeah we go yeah